Office Administrator/ Event Planner in Wilmington, Delaware

The Committee of 100

The Committee of 100 is a business organization that promotes responsible economic development and addresses issues which affect Delaware’s economic health. Membership includes both small and large businesses, firms, and organizations representing a diverse range of professions including banking, law, engineering, architecture, advertising, accounting, development, insurance, construction, printing, transportation, real estate, utilities, medical institutions, and retail.

The Committee of 100’s mission is to keep Delaware’s economy healthy. A healthy economy not only benefits member businesses, but also, enables the community to more effectively address quality-of-life issues such as education, the environment, health care, public safety, housing, transportation, recreation, the arts, and social services. The committee of 100 has, since 1967, monitored the City, County, and State to bring expertise and a balanced perspective to address issues which could impact Delaware’s economic health and quality of life.

Office Administrator/Event Planner Position

The Committee of 100 is seeking a person with excellent organizational, administrative, and writing skills, event planning experience, and technology expertise to serve as Office Administrator/Event Planner. The Office Administrator/Event Planner will support and report to the Executive Director.

Office Administrator Duties

As Office Administrator, this person will be responsible for the management of the office and support of the Executive Director. Responsibilities include monitoring the work of the Administrative Assistant; writing letters, minutes, and reports; reviewing records, including membership, financial, and administrative data; negotiating vendor contracts; managing office equipment and systems, printed materials and the website, the Scholarship process and sponsorship programs.

Event Planner Duties

As Event Planner, this person will be responsible for providing office management of the Annual Dinner Auction, including meeting with and supporting the Dinner Auction Committee; monitoring records; writing letters; workgin with vendors; managing printed materials and the PowerPoint presentation; identifying, obtaining, tracking, storing, and delivering items; managing the setup, event, and followup. The Event Planner will also be responsible for identifying and managing additional fund-raising events.

Candidate Requirements

The Office Administrator/Event Planner must possess excellent organizational, administrative, and writing skills; event-planning experience; and technical expertise, including knowledge of WordPerfect, Word, Excel, and the ability to quickly learn and become adept at utilizing new software applications and new technology. Knowledge of QuickBooks and PowerPoint a plus. As the Committee of 100 is a membership organization, the Office Administrator/Event Planner must interact well with people.

If you are interested in this position, please contact:

The Committee of 100
704 King Street
Suite 512
P.O Box 512
Wilmington, Delaware 19899
Phone: 302-654-6115
Fax: 302-654-1556
http://www.committeeof100.com/

Internship with GEP Philly

About GEP Philly:

At GEP Philly, we specialize in the design and management of group events. Our services include airport meet & greet, group tours, spouse programs, entertainment, themed receptions and dinners, team building programs and complete VIP services for corporations, associations, incentive travel and non-profit institutions. We operate out of our headquarters location in the heart of Center City Philadelphia, and maintain two satellite on-site offices at the Philadelphia Marriott Downtown Hotel and Loews Philadelphia Hotel.

As a professional DMC and member of ADME - the Association of Destination Management Executives - we possess extensive local knowledge and resources, and are experts in the venues and services available for group activities. We partner with our clients to achieve their business objectives by incorporating the most exciting locations and elements that reflect the distinct character of Philadelphia.

Primary Objective of Position:
Support the GEP Philly team by providing assistance in the areas of sales, project development, operations and administration to gain a better understanding of what a Destination Management Company does.

Sales:
- Assist sales department with marketing campaigns – addressing gifts to recipients, deliver gifts to hotels
- Assist sales team for site visits. Order vehicle, script out timeline and venue information
- Research companies/conventions for leads
- Help package and prepare Fed Ex proposals
- Help sales reps in hotels with projects
- Updating databases and maintain lists for holiday cards
- Re-stock give-away items
- Assist with PDF’ing word files for clients

Project Development:
- Assist in securing space and services for client proposals
- Research new products, venues, themes and ideas for proposals
- Data entry into ACT! & WebDMC systems for current vendors and clients
- Custom label CD’s for popular entertainment options we send to clients
- Assist in the creation of GEP presentations, including Award Submissions and Special proposals for clients

Operations:
- Organize the internal tabs and information for the part time staff binders
- Assist Operations Managers with organizing part time staff uniforms, nametags, signage and binders prior to a program
- Updating Part time Staff Contact Information in Database
- Re-stock client gift items such as coffee mugs, gift cards, etc.
- Assist with reserving Part Time Staff for specific dates and times
- Running program related errands (picking up rental cell phones, uniforms at dry cleaners, printed materials, etc.)
- Assist with packaging and shipping of Client Thank you gifts
- Shadow Ops Manager on larger programs when necessary


Administration/General:
- Ladies in the Biz—coordinate a meeting and location, negotiate specials, send out evite list, etc for one evening event
- Administrative duties including ordering office supplies, filing, copying, faxing, data entry, mailing and running errands.
- Organize part-time staff refresh meetings (organize, maintain RSVP list, get food, nametags)
- Help track vendor referrals
- Organize back closet; order shelves, hooks, etc to display
- Assist administration manager with issues with telephones, cell phones, fax machine, Xerox machine, computer problems, printers, email

If you are interested in this position, please contact:

Tricia Kornutik
Finance & Administration Manager
GEP Philly
The Phoenix Building
1600 Arch Street ~ Suite 200
Philadelphia, PA 19103
Tel:267-514-2626
Fax:267-514-2728
Email: tkornutik@gepphilly.com
www.gepphilly.com

Convention Coordinator - Summer Intern Position

The National Association of Insurance and Financial Advisors (NAIFA) seeks a college student for the summer in preparation for the annual convention.

Compensation is $12.00 per hour.

The non-profit membership organization offers an excellent opportunity to gain experience in event planning and conference management. Duties may include registration, event orders, credentials and other duties as they arise. This position will work with the meetings department and be involved in many aspects of the planning and coordination process for our annual convention of approximately 2,500 attendees.

The position will be part-time from late May through June 30th for 15 – 20 hours a week. The position will continue on a fulltime basis (37.5 hours per week) from July to mid- August. Start/end dates and work schedules are flexible.

Responsibilities include:

1) Routine tasks (50%)
o Assist with registration convention inquiries, works with Member Records and Member Service Center on registration, answering and responding registration phone and email inquires; registration troubleshooting.
o Enters data into database for credentials and flag ceremony, assists in organizing notebooks and information.

2) Event planning (50%)
o Assists with banquet event orders, including food and beverage, audio visual, room setups etc for opening reception, exhibit hall events, NAIFA internal events, and other convention functions.
o Provide photocopy, fax, and email support

Qualifications:

The right individual is someone who has good communication and writing skills; is detailed oriented; has good computer skills; ability to handle multiple tasks simultaneously, excellent customer service skills. Familiarity with the Microsoft Office Suite including Word, Excel, Outlook, and Access. Students with major in hospitality/hotel or interest preferred.

Process:
Send a cover letter and resume to recruiter@naifa.org. Please include: your start date and approximate end date. State “Convention Coordinator - Summer Position” in the subject line of the email. No phone calls please.
o Job location is Falls Church, VA (metro accessible)
o Compensation: $12.00 per hour
o This is at a non-profit organization
o This is an temporary job
o Please, no phone calls about this job