Roberts Event Group is a full service corporate events company servicing the tri-state region for over 25 years. We provide services that include Destination Management, Event Production, Incentive Programs and Conference Services.
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Internship Program – Coordinator Job Responsibilities
The goal of our Internship program is to educate the selected individual in the many aspects of our industry. We are looking for a highly energetic person who is multi-task oriented.
The right candidate will be exposed to:
Coordination Department
- Talent/vendor confirmation mailings;
- Distribution of entertainment/vendor material for clients to include audio and video dubbing;
- Talent/vendor research for new services and product;
- Destination Management manifest creation and input;
- Proposal research and writing;
- Talent/vendor negotiations
- Event site selection visits
- Hands-on experience in DMC to include transportation staffing and registration;
- Special event coordination
Administration Department
- Back-up answering the phones and directing calls;
- Take new call sheets and distribute;
- Make up corporate packets;
- Make up social letter packets;
- Mail packets;
- Copy, distribute and mail contracts;
- File single papers into files;
- Type and file new contract folders including proposals;
- Keep proposal log up to date;
- Keep music library filing up to date;
- Take direction from Office Administrator for other odd jobs/projects to be completed
Monthly Tasks / Goals
Due to the fast paced nature of Roberts Event Group, duties and responsibilities will be ever changing. It will take approximately 2 weeks before a full time intern becomes acclimated with procedures. With increased comfort level and abilities, projects will be modified and added.
General Office Duties to include (20%)
o Filing
o Formatting and updating vendor files
o Music library
Assisting in proposal writing (15%)
o While not expected to create proposals, the intern will assist in retyping information gathered by vendors, assisting with Event Coordinators
Tour Registration (25%)
Research (15%)
On Site Coordination / Staff (25%)
o As an intern with REG, you will have many opportunities to join REG staff on event sites and meetings to help her better understand the projects being produced.
To apply please contact:
Robert Carachilo
Director of Operations
491 Old York Road
Suite 300
Jenkintown, PA 19046
Phone: (215) 887-7880
Email: rob@robertsevents.com
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